Job Title:

Accounts Payable Coordinator

Job Code:

Non- Exempt

Position Last Updated:

June 23, 2010

Department:

Finance and Administration

Summary of Job:

Manage vendor account payment relationship and compile and maintain accounts payable records.

Reporting Relationship:

Financial Services Manager

Essential Functions:

• Review all invoices for appropriate documentation and approval prior to issuing payment.
• Receive and verify invoices and requisitions for goods and services.
• Analyze and post invoices into the computer system. (NAVision)
• Generate, obtain signatures and mail/distribute checks accordingly.
• Research vendor statements and respond to inquiries, phone calls and discrepancies.
• File paid and unpaid invoices and statements.
• Organize and match returns paperwork.
• Maintain all accounts payable analysis and reports, spreadsheets and corporate accounts payable files.
• Assist in monthly closings.
• Prepare analysis of accounts, as required.
• Perform filing and copying.

Subordinates:

None

Job Requirements:

Technical Skills / Knowledge:

Must be proficient in accounting techniques

Strong relevant software skills are essential (MS Office).

Developing knowledge of Accounting Software. (Microsoft NAVision experience is preferred but not required).
 

Independence/ Accountability:

Ability to perform routine work independently.

Prioritizes and plans work activities and uses time efficiently.

Problem Solving:

Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.

Must possess strong analytical skills.

Attention to detail and a high level of accuracy.

Exercises judgment within defined procedures and practices to determine
appropriate action.

Leadership Activities:

Assists other departments as required.

Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
 

Communication Skills:

Effective verbal and written communications skills.

Must work well in a team environment.

Professional and courteous communication with external and internal contacts.

Customary Education and Experience:

Associate's degree (AA) or equivalent from a two-year college or technical school; or 3 to 5 years related experience and/or training; or equivalent combination of education and experience.

At least 3 years of solid, full-cycle accounts payable experience.

Accounts Receivable experience a plus.

Physical Demands:

Working  Conditions:

• Office  and Manufacturing Environment
• May require overtime, on weekdays and on weekends.